Conference Attendance Tracking In 3 Easy Steps

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Conference attendance tracking systems

Are you looking for an easy conference attendance tracking solution?

Here are 3 easy steps to track attendance at your conference…

1. Generate barcode name badges for all your attendees

Conference name badges for attendance tracking

The first step is to generate a conference name badge with a unique barcode number for each attendee. This makes it possible to track each attendee simply by scanning their conference name badge.

Branding is one of the most important factors to consider when designing your conference name badge. Conference name badges play a vital role in setting the experience for your event, and are a visual way for your attendees to identify each other network at the conference. When choosing name badge software you should ensure it can accommodate all your branding requirements while integrating the barcode in the best way to ensure a successful scan each time the badge is scanned.

Before your conference starts you can generate name badges for all pre-registered attendees. Simply provide a list of names with the details you want on the name badges to generate, and our name badge software will generate a PDF document with all your branded conference names badges. You can print them yourself or send them to a commercial printer.

You must also consider if you need to print name badges on-site. There is nothing worse that a hand written name badge at a well branded conference. We provide a complete rental kit with a laptop for on-site registration loaded with your conference name badge template.

2. Use wireless barcode scanners to scan conference name badges

Use wireless barcode scanners for conference attendance tracking

Using wireless barcode scanners is the easies way to quickly and accurately track attendees. Simply scan their conference name badge as they enter or leave each session.

The following points should be considered when planning to scan attendee name badges to track attendance.

  • Make sure your name badge barcode scans properly. If your name badge barcodes are not unique or printed incorrectly they will not scan.

  • The scanners must be fast and be able to operate independently of Wi-Fi and internet connectivity. Scanners that rely on the internet are slow and will fail at peak times.

  • How many scanners do you need to minimize lineups at each session.

  • Can the scanners load offline attendee and session data for uninterrupted scanning and quick look up?

  • Do you only need to scan in, out, or both? This may depend on how strict your attendance policies are.

3. Manage Attendance Data And Reporting

Aggregating all the attendance data from the scanners can be a complex process so it is important to have a reliable application to do this for you.

The challenge is finding a complete solution. There are many on-line solutions that offer on-line registration and smart phone check-in, but these fall short in providing a completely integrated solution for barcode name badges, with reliable on-site barcode scanning, and comprehensive in-depth sessions attendance reports for continuing education credits and certificates.

With years of experience helping conference planers we have put together a complete rental kit to solve this problem. Our rental kits include everything you need to track attendance at your next conference. Read more about our conference attendance tracking solutions…